Participants in Nakuru complete an administration course on meetings
A total of 16 participants assembled for this module of CAP course module on effective meetings from the teaching fraternity at the Rift Valley Sports Club in Nakuru.
The course content provided for a wide variety of activities for interpretations in regard to how to conduct meetings more effectively. The activities bordered on helping the participants to understand better techniques that could be possibly be employed in meetings that they get involved in future. The exercises emphasized on organising meetings to achieve the goals set and to avoid meetings if the information could be passed over any sort of communication method including memos, emails, teleconferences or brief reports.
The activities further sought to educate the participants on checking that all pre-meeting actions have been completed and the inclusion of the recording of actions to be performed on the motions passed.
The sections of this course provided for the learning of the different procedures that are often used during meetings. The procedure of tabling a motion differed with the common procedures that are in general use but the general concepts by and large remain the same. The module specified the expectations of chairpersons in their roles as the impartial overseers of meetings and how well they can contribute to the positive nature such gatherings.
The chairpersons must be on the forefront to ensure the set goals are met by following the agenda strictly while making certain that both sets comprising the proposers and opposers are given equal opportunity to state their points and subsequently ensuring the subject matter is adhered to.